3 tips for finding more hours in the day

Posted by Andy Mead

If you had more time, what would you do with it? Finish work early? Spend time with the family? Pick up a new hobby? Whatever you choose, I am willing to take a bet that your answer is not going to be “do more paperwork!” Sadly, there are only ever going to be 24 hours in a day, but use them wisely and you could find you have more time to do the things you love…

Automate everything

If you’re still doing vital business processes such as payroll by hand, let me tell you there is a better way! A fleet management solution can track the time your drivers arrive at and leave a job helping make timesheets a breeze by removing the need to manually fill in payroll reports. You can also automate a whole host of other processes by setting service plan reminders for routine vehicle maintenance. Have these reminders sent to your email or receive them by text – you can even have them forwarded straight to your drivers. Now, that’s a few less things to worry about. 

Scan an overview, rather than a detailed report

While it’s important to make sure you are keeping track of as much information as possible, sometimes sifting through a detailed report just for one piece of information can be an arduous task. That’s where an at-a-glance dashboard can really come in handy. Pulling together key information in a visual format can give you a quick and easy overview of your main business and fleet-related metrics, such as…

  • How much fuel was wasted last month?
  • Which driver had the most speeding violations? 
  • Which vehicles are falling behind in fuel efficiency? 
  • How many stops did your employees average each day? 
  • How many on-time arrivals did you have this week? 
  • What was the average distance travelled for each vehicle? 

Digitalise records for easy searches

Sifting through paper records is really not an efficient way to run a business. Take the time to digitalise all of your records – from your customer database, to timesheets and routing – and you will be amazed at the amount of time you save when searching for important information. Next time you need to know who worked on a job two months ago, just a few clicks of the mouse can tell you what you need to know – and make sifting through mountains of paperwork a thing of that past.

See the other benefits of GPS vehicle tracking by hitting the button below